Elementary

Junior High

High School

Alternative

Community Council

Welcome to our school Community Council page!

The purpose of the Community Council is to involve parents in decision making at the school level.  Elected parents represent the parents of the school and participate in developing plans for improving the school, make decisions on how to best expend School LAND Trust Program monies, and increase public awareness of school trust lands and related policies.

Meeting Schedule

Date

September 18, 2019
October 15, 2019 
November 12, 2019 
January 21, 2020 
February 18, 2020 
March 19, 20, 26, or 27 2020 
April 7 or 14, 2020 
May 19, 2020

Time

4:00 PM
4:00 PM
4:00 PM
4:00 PM
4:00 PM
4:00 PM
4:00 PM
4:00 PM

 

All scheduled Community Council meetings will be held in the school library.

Current Year Agendas and Minutes

Agendas and Minutes

Date:

September 18, 2019
October 15, 2019
November 2019
January 2020
February 2020
March 2020
April  2020
May 2020

Minutes:

Minutes Sept. 2019
Minutes Sept. 2019

 

Community Council Members

Name

Natalie Argyle
Rebecca Mann
Nyla Weaver
Alzina Barnhill
Roger King
Nicole Burnham
Marjorie Sprague
Angela Yerka
Kristi Shelley

Email

natargyle@yahoo.com
Rebeccalee87@hotmail.com
nylaweaver18@gmail.com
abarnhill@dsdmail.net
rking@dsdmail.net
ncburnham@gmail.com
sprague87114@gmail.com
Cayerka@gmail.com
kshelley@dsdmail.net

Position

Parent Chair
Parent Vice Chair
Parent Secretary
Teacher Vice Chair
Principal
Parent
Parent
Parent
Teacher

Past years Agendas and Minutes

Date:
2018-2019 
September 19, 2018
November 14, 2018
January 16, 2019
February 20, 2019
March 20, 2019
April  17, 2019
May 15, 2019

2017-2018 
May 16, 2018
April 18, 2018
March 14, 2018
February 21, 2018
January 18, 2018
November 15, 2017
September 20, 2017

2016-2017 
May 17, 2017
April 12, 2017
March 15, 2017
February 15, 2017
January 18, 2017
November 16, 2016
October 19, 2016

2015-2016 
May 4, 2016
April 13, 2016
March 16, 2016
January 20, 2016
November 18, 2015
September 16, 2015

2014-2015 
May 20, 2015
March 18, 2015
January 21, 2015
November 19, 2014
September 17, 2014

School Improvement and LAND Trust Plans

Assessment's School Improvement Page
     - Click on the "SIP" tab on the top of the page
     - Click on the "Current Plans" tab half way down the page
     - From here, you can find your school and the composite school plan ​​​​​​​

Become Involved

Serving on the School's Community Council

Serving on our School Community Council is a wonderful way for parents and teachers to contribute and help improve academic performance at our school. The school receives an annual dividend from the school trust lands. Our council decides how these funds will be used.

This year our school received approximately $76,000 from the School LAND Trust Program! The council reviews and prepares other academic plans for our students each year. All plans are reviewed for final approval by our school board. Councils also act in an advisory capacity to school and school district administrations.

Watch for information on Community Council elections to be posted here in late spring or early summer. Elections are held at the beginning of the school year. Additionally, there may be occasional vacancies during the year that are filled by appointment by the remaining members of the Council. If a vacancy occurs, notice of the vacancy and an application form for those interested in serving will be posted here.

Watch for information on School Community Council elections to be posted here.

School Trust Land Election Information Website

Rules of Order

Rules of Order and Procedure – School Community Council 

To promote ethical behavior and civil discourse each council member shall:

  • Attend council meetings on time and prepared
  • Make decisions with the needs of students as the main objective
  • Listen to and value diverse opinions
  • Be sure the opinions of those you represent are included in discussions
  • Expect accountability and be prepared to be accountable
  • Act with integrity

CONDUCTING A MEETING

All meetings are open to the public and the public is welcome to attend.

The agenda of each upcoming meeting with draft minutes of the prior meeting will be made available to all council members at least one week in advance, will be posted on the school website and made available in the main office.  The agenda will include the date, time and location of the meeting.

Minutes will be kept of all meetings, prepared in draft format for approval at the next scheduled meeting.

The council will prepare a timeline for the school year that includes due dates for all required reporting and other activities/tasks that the council agrees to assume or participate in.  The timeline will assist in preparation of agendas to be sure the council accomplishes their work in a timely manner.

The chair conducts the meetings, makes assignments and requests reports on assignments.  In the absence of the chair the vice-chair shall conduct meetings. 

Meetings shall be conducted and action taken according to very simplified rules of parliamentary procedure as required in 53A-1a-108.1(10).  Items on the agenda take priority over other discussions coming before the council.  Council action will be taken by motions and voting with votes and motions recorded in the minutes.

A motion (or an action to be taken by the council) is stated as a motion.  Someone else on the council “seconds” the motion indicating that at least one other person on the council feels the motion is worthy of discussion.  Then the council members may provide input and discussion as called upon by the chair.  When discussion seems complete the chair may call for a vote on the motion.  Or when a member of the council “calls the previous question” (a motion to end discussion of the first motion), a second is required and then, without discussion the chair calls for a vote that must pass by 2/3.  If the vote on the previous question fails the council goes back to discussing the first motion.  If the motion to call the previous question passes, the chair directly calls for a vote on the first motion.  A vote to call the previous question is usually used to move business along.

Attached is a chart that could be used if the council feels they would like to use additional motions of Parliamentary Procedure in their meetings.

  • A tie vote is a lost vote.
  • A main motion may be amended.
  • Nominations can be closed by saying, “I move to close nominations.”
  • Most motions are main motions.
  • A point of order is offered when there is some question if procedure had been followed correctly.
  • To stop debate or discussion on a motion and force the vote a member would say, “I move the previous question.”  This requires a second and a 2/3 vote.
  • Hasty action may be corrected by use of the motion to reconsider. This motion may be made only by one who voted on the prevailing side.
  • A person who made the motion may withdraw the same motion. 

 

Election of the Chair and Vice-chair

 After the school community council is seated each year, the school community council shall annually elect at the council’s first meeting a chair and vice-chair. The chair shall be elected from the parent members and the vice-chair shall be elected from the parent or school employee members, excluding the principal.   The principal will conduct the election for chair and vice-chair, in that order, according to the following procedure:  a) Members interested in either office may use the self-nomination process.  Nominations may also be made by other council members. b) Voting shall be by regular voice vote by the school community council.  A nominee must receive a majority vote of the council members present.  Should no nominee receive a majority vote, further nominations may be made, and subsequent elections will be conducted by secret ballot until a nominee receives a majority.  When a vacancy occurs in the office of chair or vice-chair for any reason, a replacement shall be elected for the unexpired term.

COMMUNITY COUNCIL MEMBERSHIP

The community council for Cook Elementary will be made up of between 6 and 9 members from our school community with a minimum of 4 parents and 2 staff members. We will maintain a majority of at least 2 more parents than staff members at all times. We will strive to have a representative group of parents from across our school boundaries. 
 

Removal and Replacement

If a member of the council fails to attend three consecutive meetings without being excused in advance, or fails to perform the duties of his/her office, the members of the council shall remove him/her from office and declare the position vacant.  The position shall be filled by the regularly established election procedure.

Conflict of Interest

A member who has a personal or private interest in any proposed or pending matter which presents a conflict of interest will disclose such interest and will not vote unless the member’s participation is necessary to obtain a quorum or otherwise to enable the Council to act. 

Laws and Rules